Human Resources Coordinator

Provide administrative support for the Human Resources Department.  The responsibilities include all aspects of the new hire process, including status changes, immigration documentation, document processing and terminations as it relates to our payroll and HRIS systems.  He/she will have daily communication with the Human Resource store support team as well as frequent communication with the stores as it relates to human resource inquiries and any other support needed.   

The HR Coordinator must be knowledgeable about company policies and procedures including the company handbook. Continually look for ways to simplify and streamline the current HR process and procedures. The Human Resource Coordinator will take advice and direction from the Human Resources Business Partner.

1. Must be at least 21 years of age.
2. College degree in a related area preferred.
3. At least 2-4 years of human resource or related experience.
4. Must be able to read, write, speak and understand English proficiently.
5. Proficient with computer and Microsoft Office Suite.
6. Experience with UKG or other HRIS preferred.
7. Experience using Revver document storage preferred.
8. Self-motivated individual with strong organizational skills.
9. Excellent oral and written communications skills.
10. Excellent interpersonal and communication skills with proven ability to communicate effectively with all levels of the organization.
11. Must be detail oriented with the ability to work in a fast paced, multi-task, dead-line driven environment.
12. Ability to work with people of various backgrounds, personality traits and levels of authority to accomplish department and Company goals.
13. Successful completion of pre-employment background check. (Timeline must fall within Company guidelines.)

1. Manage the daily feed of new hire information from iCIMS to UKG.
2. Manage the I-9 and E-Verify programs and perform training as needed
3. Verify proper documentation (new hire’s and expiring) for I-9s including communication with store mgmt.
4. Process all salary changes received from stores for annual performance reviews.
5. Responsible for employment verifications and requests for employment letters.
6. Manage the name tag ordering process and production of nametags for new hires at the store locations.
7. Responsible for managing documents in Revver and requests for information from Revver, our electronic personnel filing system.
8. Daily communication with associates as it relates to HR questions.
9. Maintain a good working relationship with all associates.

1. Use educational opportunities (seminars etc.) to maintain knowledge of current employment laws and any resources available.
2. Practice the “Golden Rule” and work well with all associates as a team.
3. Provide backup and support for other associates in the Human Resources department.
4. Work in a style that is Respectful, Supportive, and Team-oriented (RSTO).
5. Any other duties supplemented as necessary by Management or the Company.

Never (N) 0%
Occasionally (O) 1-33%
Frequently (F) 34-66%
Continuously (C) 67-100%

1. Standing: C Surface type: Tile/Concrete
2. Walking: C Surface type: Tile/Concrete
3. Sitting: F
4. Carrying: O Up to 25 lbs.
5. Pushing: O U to 100 lbs.
6. Lifting: O Up to 25 lbs.
7. Pulling: O Up to 100 lbs.
8. Climbing: O Height: 0ft.
9. Balancing: N
10. Stooping: O
11. Kneeling: O
12. Crouching: O
13. Handling: F
14. Fingering: F
15. Feeling: O
16. Crawling: N
17. Reaching: O Level: Waist/Overhead
18. Talking: C
19. Seeing: C
20. Hearing: C
21. Smelling: N
22. Driving O

Job location: (Corporate Office and any designated store location)

Retail stores (Designated store locations)

Working conditions: Environment involved is

X Inside Outside Cold Heat Wet/Humidity

Safety risk factors:

Never (N) 0%
Occasionally (O) 1-33%
Frequently (F) 34-66%
Continuously (C) 67-100%

1. N Loud noise
2. O Twisting of back and neck
3. O Slippery floor surface
4. O Cluttered floor surface
5. N Hazardous equipment (Mechanical moving parts)
6. N Contact with sharp objects
7. N Contact with skin irritant
8. N Toxic exposure (See material data safety sheets)
9. N Nuisance dust, fumes, sprays
10. N Hazardous cleaning solutions

Schedule:

Varied X Day Evening Weekend Holidays

Machines, tools, equipment, etc…
Computer, company network

The above is intended to describe the essential and supplemental functions of this job. It is not to be construed as an exhaustive statement of all supplemental duties, responsibilities or non-essential requirements.